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Traditional Equipment Acceptance requirements are met as long as the installation complies with the manufacturer design intent and reflects the proper process parameters for equipment acceptance. [1]This process detects underlying defects, which may result in premature equipment failure before final release of payment transactions are complete to the manufacturer. Regardless of whether the failure occurs within or outside of the warranty period, the facility incurs costs associated with correcting the problem [directly] or enforcing the contractor’s warranty at a later date [indirectly].

Acceptance form

Typical information to include on the form are: [2]

  • Equipment details: Asset Number/Equipment Control Number (ECN), Building/Room Number Location, Equipment description/Nomenclature, model number, Serial number
  • Installation details: Install date, medical physicist inspection date, Electrical safety Inspection date, Manufacturer installation completion letter
  • Network security details: Date passed network testing, Assigned IP, AE title, Port number, MAC Address
  •  Acceptance Signatures: Customer Acceptance/sign-off-Clinical Dept, Biomed dept, OEM approval sign-off
  • Warranty Start Date: warranty begin once device arrives at site and stops after warranty agreement (e.g. 1,2,3,4,5 years)

References

  1. NASA. RELIABILITY CENTERED BUILDING AND EQUIPMENT ACCEPTANCE GUIDE. July 2004.
  2. ACCE. ACCE Study Guide. Version 2. 2007.

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